Industry
Home Improvement / Painting Tools
Solution Delivery Timeline
Approx. 1-month
Trading Partners Onboarded
190 Days
About the Customer
Orkla House Care Europe, a division of Orkla ASA, is a leading manufacturer and distributor of high-quality painting tools for both professionals and DIY users. Operating across Sweden, Denmark, Norway, and the UK.
Renowned for their focus on innovation, product quality, and market responsiveness, Orkla House Care delivers reliable tools tailored to meet the demands of modern decorators and consumers across Europe.
30 days
Days to Deploy
99.8%
Accuracy
85%
Reduction in Data Entry
80%
faster processing
The Challenge: Document Complexity and Operational Bottlenecks
With a growing international presence, Orkla faced several challenges in managing supplier documents across its various divisions:
Diverse Document Formats:
Suppliers submitted orders and invoices in multiple formats—PDF, CSV, Excel, XML, and EDI making it difficult to maintain consistency.
Manual Workflows:
Document intake, conversion, and data entry required manual intervention, which was time-consuming, error-prone, and resource-intensive.
Lack of Centralized Automation:
Orkla needed a streamlined solution that could support international operations and simplify multi-format processing.
The Solution End-to-End Document Automation
To solve these challenges, HubBroker implemented an automated, scalable document processing and EDI integration solution tailored to Orkla’s needs.
1. Email-Based Routing & Document Collection
Suppliers were directed to email orders and invoices to designated IMAP inboxes. Our system monitored these inboxes and routed incoming documents based on:
· File type (PDF, XML, CSV, Excel)
· Supplier identity or sender rules
· Destination ERP module
2. Automated Document Conversion
Using our intelligent mapping engine, we enabled:
· Order Format Conversion: PDF, XML, or CSV orders were converted into BISV3 format for seamless ERP ingestion.
· Invoice Format Conversion: Supplier invoices were automatically transformed into Finvoice format to meet Orkla’s finance system standards.
3. Seamless ERP Integration
Converted documents were directly integrated into Orkla’s IFS ERP system, ensuring real-time data flow without manual input.
4. Scalable EDI Mapping
Our EDI Mapping Service enabled quick adjustments to support new suppliers or format changes, providing flexibility as Orkla’s operations evolved.
Technology Used
PDF to XML Conversion
Multi-format Document Processing & Routing
EDI Integration with IFS ERP
IMAP Gateway for Email-Based Retrieval
Custom EDI Mapping Services
The Results: Measurable Operational Improvements
80% Faster Document Processing
Automation significantly reduced processing time, allowing Orkla to operate more efficiently and handle larger volumes without increasing headcount.
Improved Accuracy
Manual entry errors were eliminated through structured conversions and validation steps, enhancing data reliability and internal confidence.
Scalable and Adaptable System
The solution supports onboarding of new suppliers, changing formats, and operational adjustments across regions—ensuring long-term usability and ROI.
Real-Time ERP Integration
All processed documents are automatically synced with Orkla’s IFS ERP, improving visibility across departments and accelerating response times.
Conclusion Powering Orkla’s Growth with Automation
HubBroker end-to-end EDI and document automation solution has transformed Orkla House Care’s operations, enabling faster, more accurate, and scalable processing of supplier documents across Europe.
By eliminating manual effort and centralizing document workflows, Orkla has enhanced both efficiency and customer service solidifying its market leadership and paving the way for future digital transformation across its supply chain.
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