Hours spent rekeying supplier PDFs into ERP each week
Varied PDF layouts across many suppliers and regions
OCR or manual errors in VAT, totals, and line items
Delayed approvals and missed discount windows from delays
Hard to trace PDF, data, and posting back to one record
PDFs from email, scan, or portal captured automatically
Headers, lines, VAT, and totals extracted from any layout
Structured XML mapped to your ERP format on every invoice
Checks against supplier, VAT, and PO rules before posting
Original PDF, XML, and posting linked to one record
Let's schedule a demo and discover how our integration platform connects your apps and automates processes.
15+
Years Experience
500+
Projects Delivered
2000+
Global Clients
40+
Countries
We review the channels invoices arrive through, including supplier emails, attachments, scanned post, and portals, so every PDF type and document source is included in the conversion flow.
Each incoming PDF or scanned invoice is captured automatically through your defined channels, so AP staff stop downloading, sorting, and opening individual attachments before processing starts.
AI models read invoice headers, line items, supplier details, and tax data, turning unstructured PDFs into structured records that can be transformed into clean XML ready for ERP entry.
Extracted invoice data is mapped to the XML structure your ERP, finance system, or downstream tool expects, including field names, hierarchies, and any country or partner-specific layouts.
XML data is validated against your supplier master, tax rules, PO references, and business logic, so missing data, mismatches, and likely errors are flagged before any document reaches the ERP.
Validated XML invoices are posted into your ERP through standard workflows for posting, matching, and approval, so the rest of AP behaves as expected without changes to existing finance flow.
Invoices that need human review are routed to AP staff with extracted XML, validation results, and the original PDF side-by-side, so exceptions are resolved quickly rather than being queued.
Once live, extraction accuracy, conversion rates, exception volumes, and processing times are monitored, with tuning and updates applied as new suppliers and invoice layouts appear over time.
AP teams stop typing supplier invoice data from PDFs and scans, so their time goes into supplier issues, approvals, and exception handling rather than basic data entry tasks every day.
Invoices arriving through email, post, or portals are converted to XML and processed within minutes, so approval, payment, and supplier discount cycles all start sooner than they typically do.
AI extraction combined with rule-based validation reduces typing errors, missing fields, and mismatched VAT or PO data, so your ERP holds cleaner XML records and reporting stays reliable.
Every PDF is converted into XML formatted exactly the way your ERP or downstream system needs it, so finance teams skip the cleanup that usually follows manual or generic OCR processing.
Only invoices that genuinely need a human are surfaced to AP, with extracted XML and the original PDF presented together, so resolution is faster and easier for everyone in the workflow.
Each invoice keeps its original PDF, extracted XML, validation results, and posting history together, giving auditors and finance a clear, searchable trail across your AP process.
HubBroker solutions support businesses across industries where reliable data exchange, automation, compliance, and partner connectivity are essential.
Support fast-moving order, invoice, inventory, and marketplace workflows with automated document and system integrations.
Help manufacturers connect suppliers, customers, ERP systems, and logistics partners for smoother production and supply chain operations.
Enable structured data exchange for shipping, delivery, tracking, invoicing, and partner communication across logistics networks.
Support secure and accurate document exchange where compliance, reliability, and process efficiency are critical.
Help financial businesses improve document processing, data accuracy, reporting flows, and secure business communication.
Automate order-to-cash and procure-to-pay workflows across customers, suppliers, warehouses, and ERP systems.
Our conversion handles the supplier formats, languages, layouts, and quirks that actually arrive in your AP inbox, rather than working only on neat sample invoices in a demo setup.
XML is built around real ERPs like Business Central, SAP B1, Visma e-conomic, and Uniconta, so AP teams keep their familiar tools and workflows while gaining structured invoice data.
PDF-to-XML combines AI extraction with your supplier, tax, and PO rules, so the system understands not just the layout of an invoice but how your business actually processes it daily.
Where suppliers are Peppol-capable, invoices flow as structured e-invoices through our certified Access Point, so PDF-to-XML works alongside genuine e-invoicing rather than replacing it.
Our teams in Denmark and India support tuning, exception review, and new supplier onboarding directly, so conversion accuracy improves as your supplier base and invoice volume change.
PDF-to-XML conversion sits alongside EDI, Peppol e-invoicing, ERP API integration, and IDP in the same HubBroker platform, so document automation grows with the business over time.
ERIKS is a globally recognized industrial service provider with over 80 years of experience in delivering technical products, engineering expertise, and tailored services.
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Orkla House Care Europe, a division of Orkla ASA, is a leading manufacturer and distributor of high-quality painting tools for both professionals and DIY users. Operating across Sweden, Denmark, Norway, and the UK.
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Ammega Group, through its Megadyne division, is a global leader in the manufacturing and distribution of power transmission belts and industrial conveyor solutions.
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TDC Brands is a Danish telecommunications group, home to six brands: YouSee, TDC Erhverv, Telmore, Hiper, eesy and Relatel.
Read MoreHubBroker integration platform acts as a cloud-based middleware that connects different systems, enabling them to communicate and share data. We provides users with a unified, AI-powered platform with an intuitive user experience. Features include prebuilt connectors and integrations that empower non-technical users, and one-click access to powerful developer tools for technical users to help facilitate data integration and business process automation.
France’s e-invoicing reform is no longer a problem for next year. With the mandate going live on 1 September 2026, large and medium-sized businesses have under four months to onboard with an Approved Platform, connect their ERP, and start exchanging structured invoices.
Invoice processing has quietly become one of the biggest bottlenecks in finance operations. For years, many businesses treated invoices as simple documents: receive a PDF, enter the details into the ERP, approve it, and pay it. But in 2026, that approach is becoming too slow, too risky, and too manual.
Japan’s digital invoice exchange is no longer just a local accounting topic. For companies trading with Japanese businesses, the question is becoming more practical: Which Peppol Access Point can actually support Japan’s invoice exchange requirements?
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